Executive Assistant, Operations & Marketing
The Vancouver Latin American Cultural Centre Society (VLACC) is a non-profit organization with a mission to contribute to the education and cultural legacy of all Canadians by exploring and sharing a deeper understanding of Latin American arts and cultures. Since 2012, VLACC has been systematically implementing progressive phases of planning towards the goal of creating a Latin American cultural centre — a new physical creative hub centre for the work of Latin American artists and organizations, which recognizes the rapidly expanding cultural significance of the Latin American community in Canada. Learn more at www.vlacc.ca
The Executive Assistant, Operations & Marketing, works under the direction of the Executive Director and working closely with the Operations Coordinator, will support the operational, planning, and administrative and supervisory functions of VLACC events including logistics, upkeep of tracking documents, contact with performers and facilitators, supporting marketing and communications actions and reports. This is a student position, the applicant should provide proof of the student’s status.
•Oversees the development, implementation and execution of registrations and ticket sales, and provides attendance and registration reports
•Updates events on social media and VLACC’s website; creates and uploads registration forms
•Assists in preparing agreements and waivers.
•Responsible for on-site event compliance with Event policies procedures and service standards, adhering to WorkSafe BC, BC Liquor Control and Licensing Act, City of Vancouver legislation and/or other governmental offices.
•With the support of the Volunteer Coordinator schedules and supervises the training of volunteers ensuring venue staff provide quality service to patrons.
•Other related duties projects or tasks required by the Operations Coordinator and the Executive Director.
•High school degree.
•Experience in working or volunteering in arts and culture events.
An equivalent combination of education and experience will be considered.
•Ability to plan, and supervise part-time event staff and volunteers in a fast-paced environment.
•Superior customer service and communication skills
•Highly organized team player with highly developed interpersonal skills; thrives on multi-tasking.
•Must be able to work a flexible workweek including evenings and weekends
•Ability to walk or stand for extended periods of time
•Proficiency using Google Drive, Excel, Dropbox. Knowledge of Asana or other project management software is desirable.
•Excellent analytical, critical thinking and problem-solving skills
•Superior communication skills, both written and verbal (in English)
•Ability to build and maintain productive working relationships across departments
•Ability to work independently and collaboratively in a team environment •Ability to work effectively with a diverse population and with all levels of staff and volunteers
•Demonstrated administrative and organizational skills
•Demonstrated supervisory skills and the ability to inspire a team
•Ability to focus and remain calm and level-headed in a fast-paced work environment
•Commitment to customer and client service
•Google Drive suite, Excel
Desirable Licenses, Certificates and Registrations:
•Serving It Right Certification
•Food Safe Certification
•First Aid- Level 1
This is a student position. The applicant will need to provide Proof of Student’s active status.
Assets and Preferences:
•A knowledge of Spanish and/or Portuguese is desirable.
•An interest in Latin American arts and cultures.
This is a temporary part-time position, suitable for a co-op student.
September 15th, 2021 to March 15th, 2022
25 hours per week
$19.50 per hour
Please submit a cover letter and résumé to the Executive Director at firstname.lastname@example.org. We wish to thank all those who apply, however, only those short-listed for interviews will be contacted.
VLACC is committed to upholding the values of equity, diversity, and inclusion in our performing, learning, volunteering and work environments. We welcome applicants who will work respectfully and constructively with differences between a broad spectrum of staff and members of the community.